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School annual day invitations for parents and grandparents

A free annual day invitation for schools: programme timings, chief guest, prize distribution, auditorium map and a parents’ RSVP so seating can be planned properly.

  • Free
  • No app for guests
  • Hindi + English
  • Deleted after the event
Chalk board invite entrance
Chalk board School annual day sampleUse this theme

In short

You can make a school annual day invitation online for free with IndiaDigital Invites: choose one of 5 school annual day themes, add each function (Cultural programme and Prize distribution) with date, time, venue and a map, write the words in English and Hindi (or another Indian language), and share one link on WhatsApp. Guests need no app or login, RSVP is optional, and the page is deleted 7, 30 or 90 days after the event.

Annual day is the evening every parent remembers, the nervous little shepherd in the nativity play, the folk-dance medley, the choir and the long list of prizes. For the school it is also a logistics job: printed invitations go home in diaries, some never come out of the school bag, grandparents want to know the timing, and the office has no idea how many chairs to put out in the auditorium or on the ground.

A free invite page sits alongside the diary note. Show the lamp lighting, the cultural programme, the chief guest and the prize distribution with times, add a map to the auditorium and a note about parking, and let each family reply with how many people are coming. The school sends one link to every class group, or a QR code printed on the circular, and the office downloads the headcount as Excel.

What your guests get

  • Lamp lighting, programme and prize distribution with timings
  • Map to the auditorium or ground, with a parking note
  • Parents reply with the number of family members coming
  • Headcount export to Excel for seating
  • A QR code that can be printed on the school circular

Functions filled in for you

Change, reorder or add more. Each one gets a map button, Add to calendar and its own headcount.

School annual day invitation messages you can copy

Circular to parents

Dear Parents, we cordially invite you to our Annual Day on Saturday, 13 December, at 5 pm in the school auditorium. Our students will present a play, folk dances and choir songs, followed by the prize distribution. Please confirm how many family members will attend using this link.

आदरणीय अभिभावकगण, शनिवार, 13 दिसंबर को शाम 5 बजे विद्यालय सभागार में आयोजित वार्षिकोत्सव में आप सादर आमंत्रित हैं। विद्यार्थी नाटक, लोकनृत्य और समूह गान प्रस्तुत करेंगे, जिसके बाद पुरस्कार वितरण होगा। कृपया इस लिंक पर बताएँ कि आपके परिवार से कितने सदस्य आएँगे।

Invitation to the chief guest

Respected Madam, it would be our privilege to have you as the chief guest at our Annual Day and to present the prizes to our students. The programme, timings and the route to the school are on this page.

आदरणीय महोदया, हमारे वार्षिकोत्सव में मुख्य अतिथि के रूप में पधारकर विद्यार्थियों को पुरस्कार प्रदान करें, यह हमारा सौभाग्य होगा। कार्यक्रम, समय और विद्यालय तक पहुँचने का रास्ता इस पेज पर है।

More wording: WhatsApp invitation messages for every Indian occasion · How to ask for RSVPs politely at Indian functions

How to make it, step by step

  1. Open the free invite maker with School annual day selected.
  2. Pick one of 5 themes and a colour.
  3. Add the names and each function with date, time and venue.
  4. Copy or write your invitation message in English and Hindi, and add photos if you like.
  5. Choose whether guests can RSVP, publish and share the link on WhatsApp.

Questions

Can we limit each family to two seats?

Mention the limit in the RSVP note. Parents enter how many are coming, and the dashboard shows the total so you can follow up with anyone who asks for more.

Can we print a QR code on the circular?

Yes. The dashboard gives you a QR code image and a printable QR card that opens the invite page.

Will it work for a sports day or a science exhibition too?

Yes. Rename the functions to whatever your event includes, races, the march past, exhibition stalls, each with its own time.

Free, no app for guests. Your invite, photos and replies are stored until 7, 30 or 90 days after the last function (you choose) and then permanently deleted. Privacy notes.

People also search: annual day invitation for parents · school annual function invitation · annual day invitation card online · school annual day invite message · वार्षिकोत्सव निमंत्रण पत्र · विद्यालय वार्षिक समारोह निमंत्रण

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